Best 5 Payroll Software For Small Businesses



Top 5 Payroll Software For Small Businesses

Streamline payroll processes and reduce compliance risk with a cloud-based solution. Look for flexibility that adapts to the diversity of work roles and pay structures.

Ensure data security. Physical copies of payroll documents are vulnerable to theft and may be inadvertently shared with unauthorized individuals. A secure payroll system can prevent these issues by using encryption and firewalls to protect sensitive employee information.


Paychex Flex

Paychex Flex is a top-rated payroll software platform that can handle nearly all of your human resource needs. Its robust payroll services include online time tracking, direct deposit and reporting features. It also has a mobile app and integrated accounting software integrations. It can help you keep track of your employee’s wages, benefits and performance reviews. Its automated payroll process will help you stay compliant with federal and state regulations.

The system offers flexible solutions to fit your business’s needs and budget. Its three pricing packages are designed for small to midsize businesses and scale as your company grows. The Essentials package provides basic payroll and compliance features, while the Select and Pro levels offer more advanced capabilities for a more complete HR solution.


Aside from providing a wide range of payroll processing options, Paychex Flex also has an extensive library of support resources. Its self-guided support section includes FAQs, webinars and video tutorials. Moreover, it offers 24/7 US-based customer service through email, live chat and phone calls. In addition, customers are given a dedicated payroll specialist that can address their questions and concerns.

This payroll software makes it easy to calculate, pay and file taxes for workers in any state or city. Its location-based calculations are especially helpful for remote employees who may have different minimum wage laws and deduction rules for state-specific programs like state disability. Its payroll tools also make it easy to reconcile one-time bonuses, commissions and recurring wage garnishments.


One of the most important features of Paychex Flex is its employee portal, which allows workers to access their paystubs, W-2 forms, and personal information. It can also be used to request time off or change shifts. In addition, it offers a variety of time-tracking tools, including mobile apps and biometric iris and fingerprint scanners.

In summer 2019, Paychex Flex launched a new feature called Conversations, which is intended to improve communication and enhance user experience. This feature will strengthen connections to keep workers supported, engaged and productive. It will also allow administrators to filter and filter notes based on tags and dates. It will also provide a snapshot of any OSHA-reportable events via employee locations.



Workful is an all-in-one business management software that simplifies HR and payroll tasks for small businesses. Its features include employee time tracking, document management, and internal communication. It also allows companies to create custom pay rates for different employees. In addition, the software can generate W-2 and 1099 forms and manage tax payments. It can also integrate with accounting and banking systems.

With its user-friendly interface, Workful is easy to use. Its centralized dashboard makes it easy for employees to track their time and expenses. In addition, it provides managers with a snapshot of their company’s financial status at any given point in time. Moreover, it lets users upload receipts from their mobile devices and share them with colleagues. This way, expenses are automatically recorded and synchronized with payrolls, ensuring accurate data.

Another cloud-based STP solution is UltiPro, a human capital management (HCM) system that helps midsize businesses streamline their payroll and workforce processes. Its employee lifecycle solutions are designed to help recruit, onboard, and perform performance reviews. Its applicant tracking system enables employers to find qualified candidates and streamline hiring processes.

Sage Business Cloud Payroll is a comprehensive software that includes several integrated components and is designed for small to medium-sized businesses. The software features an intuitive user interface, flexible payment options, and a host of other benefits. Its streamlined workflows make it easy to navigate and process payroll from anywhere in the world. It also supports multiple languages and currencies.


Remofirst is an international payroll software provider that aims to simplify the global payroll process by freeing businesses from geographical boundaries. Its software allows employers to hire remote workers in 150+ countries, calculate their local salaries, bonuses, and commissions, and send invoices for payment. Its platform also automates the international payment process, making it easier for businesses to access and use foreign currencies.

Its robust HR and payroll management tools, including a self service portal for employees and check printing capabilities, ensure that businesses are fully compliant with all federal, state, and local laws. Besides that, it offers the ability to customize policies and automate various time tracking processes such as employee onboarding, expense reporting, and accrual methods. Its intuitive user interface is accessible via a web browser or a mobile app.



Whether you need to manage payroll for your small business or a large multinational corporation, ADP has the tools and resources to handle your company’s human resource needs. Its comprehensive HR management solution allows you to automate processes and track employee data for a more efficient workforce. In addition to its core payroll processing services, ADP offers support for other human resources functions such as hiring and firing, benefits, and performance management. The platform also features tools for tracking time and attendance.

ADP’s services are available in a variety of packages, and most customers can access their data through a secure web portal or mobile app. ADP’s customer service representatives are available Monday through Friday from 7:30 a.m. to 10 p.m. ET, which is a little less convenient than some competitors, though they do offer automated phone support for less complex concerns.

The ADP Run platform is a great option for small businesses that need to keep up with new employment laws and regulations. Its built-in compliance functionality helps employers stay compliant by automatically generating W-2 forms and filing federal and state taxes with the appropriate authorities. It also includes a centralized database that stores important employee information, such as emergency contact numbers and demographic details.

Another popular feature is the ability to create a schedule for recurring shifts and set up notifications to remind employees of approaching overtime hours. The system also includes a compliance dashboard that provides visibility into pending compliance items. ADP’s RUN Powered by ADP platform integrates with hundreds of third-party software tools, including applicant tracking systems and productivity tools.

RUN Powered by ADP is easy to use and can be integrated with existing HR systems and ERPs. It also supports the integration of employee self-services. The system allows users to view their current pay statements and leave balances in real-time, and it offers a mobile app for managing leave requests and time-off requests. It also provides an employee directory and allows users to track their current status, salary history, and eligibility for various benefits. It also features a search function that lets users find specific employee records.


QuickBooks is one of the most popular accounting software packages among small business owners and accountants. Its interface is easy to use and it offers a variety of features that are designed to make it easier to manage your business finances. It also has a feature that allows you to track billable time and expenses for invoicing purposes. Whether you use it as an accountant or as a business owner, you can customize the software to fit your needs. You can even integrate it with other Intuit software, such as TurboTax and ProConnect.

Another benefit of QuickBooks is its ability to categorize bank transactions by accounts, payees, and classes to import them faster. It also allows you to add logos to receipts and invoices for a more professional look. It can also help you get paid faster by sending automatic statements to your customers. It also helps you track your customer and vendor information, and automatically sends emails when invoices are due.

You can also use QuickBooks to manage inventory and create a customized chart of accounts. It also offers payroll functionality, allowing you to calculate employee salaries and track time. You can also generate pay stubs and tax reports. The software also has a budgeting and forecasting feature, which can help you analyze your financial situation and make better decisions.

When using QuickBooks, you should keep in mind that the software is only as accurate as the data that you enter into it. Incorrect settings or data entries can lead to horrible results. It is recommended to consult a certified accountant before using the software. The company’s support team is available to answer any questions you may have.

If you’re looking for a cloud-based solution, consider QuickBooks Online. This version is more user-friendly than the desktop version and can be accessed from anywhere. It also includes a number of features that are not available in the desktop version. For example, you can access the software from any computer, and it can be used on mobile devices.

If you’re looking for a new accounting software package, you should check out the QuickBooks website to find out what features are included in each plan. Each of the plans has different pricing options, so you can choose the one that best fits your business needs. For instance, if you need to store large amounts of data, you might want to go with the online version, which can handle up to 1 million transactions per month.

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